Committee Meeting

Thursday, July 19, 2018


Minutes of CAGA Meeting on 19TH July 2018

Present : Ged Wells, Pete Bowler, David Shaw, Stuart Harding, Steve Colley, Jeanette Hyland, Mike Ibbet,, Frans Lytzen

 Apologies :  Neil Lambourne,,Diane Troye, Steve Bowker



Minutes of the last meeting were approved. 



Accounts:  In the bank £9,817.

Goggles and ear defenders for use with heavy equipment have been purchased.



The shop is now fully stocked with a wide choice of seeds available.

Tomorite is back in stock.


Shop Rota

Sunday 22nd July - Jeanette

Sunday 29th July - Stuart

Sunday 5th August – Stephen Colley

Sunday 12th August – David and Diane

Shop duty rota to be placed on the notice board.






Annual BBQ


BBQ is taking place on the 28th of July – we are slightly down on last year’s numbers, with approximately 50 planning to attend this year.

Meat to be ordered, the rest of the food is sorted with people knowing what to bring.

Help is required to set up and take down the marquee. Saturday 28th at 9.30am to set up and 10.00am on Sunday the 29th to take it down. Your assistance is required.

Chinnor Open Gardens representative, Jackie Gunn has been invited to the BBQ. Thanks to COG for their generous grant to CAGA, to repair and improve the fabric of the hut. Photographs to be provided to COG to demonstrate the “before and after”.







Allotment Judging

Judging has been completed.

The cups are on site and names are to be added ahead of the BBQ.

Option for next year is to ask allotment holders if they want to be entered into the annual allotment competitions? The question is to be posed on the annual renewal form.




Allotment Rents


Discussion on potential to increase allotment rents. The main reason is to pay for additional work required to maintain the fabric of the overall allotment site. The suggestion is to ring fence any amount raised and identify the sum for plot clearance, site maintenance etc.

Also consider if there is a need for any concessions? 

Also consider if the fee for Associate Members should increase?

Subjects to be raised formally at the AGM.

Noted the need for a business card for identifying Associate Members, sign up is to be rationalised to fit in with the annual rent increase for allotments.







Plot Update

Plot inspection was carried out last week. 12 people are being contacted about the condition of their plots.

We have 9 people on the waiting list, proposal is to advertise (a mail drop) in order to boost numbers on the list.

Contact to be made with A2 Dominion re the allotment site at Mill Lane






There has been a complaint raised about bonfires, this is being dealt with and contact will be made with representatives of the Parish Council



Gear box on the rotovator has been looked at and has been resealed – the fix has yet to be tested – thanks expressed to Titch for work completed thus far.

Replacement will be sought if the fix is not successful – report back at the next meeting.





Some ongoing issues with the alarm, possibly weather related. Options are being considered, such as moving the box to a different place, or re-site on a separate block of wood.





 Other Items :  

Re-siting tap – seems that the tap has not moved, but the site of the surrounding allotments has. The broken wooden support to be replaced when the soil softens.

 Next meeting will be on THURSDAY 16thAugust at 7.30pm in the D.C

Apologies received for next meeting – Steve C, Stuart, Frans.


 Ged / Pete B