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Minutes of CAGA Meeting on 19th April 2021 via Zoom Present : Bryan Roebuck, Peter Greenway, Diane Troye, David Shaw, Mike Ibbet, Rod Lavers, Pete Bowler, Stephen Colley, Greame Pierce Apologies: |
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Minutes |
Minutes of the last meeting were approved. |
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Finance
Accounts |
Money in the bank stands at £12,812 An invoice has been paid amounting to £761.53 for the purchase of compost and fertilizer £358 has been received from shop sales. Approx £142 remains outstanding to pay for the cost of a rotavator belt, timber treatment and mower servicing. The rotavator has been serviced and drive belt replaced. The large lawn mower is currently in for servicing for approx £90. Sandy & Mike Russell (plot 3) have expressed a desire to volunteer to run the shop on a rota basis and may take on the role of treasurer as Sandy is a qualified accountant. Peter G would step down from the role should that be the case. Bryan will contact Sandy Russell to discuss the matter in more depth. |
Bryan |
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Shop |
PLOT HOLDER INFORMATION The shop remains operational during lockdown. Plot holders who wish to purchase anything from the shop can do so by placing an online order and agreeing a time to collect the items via Pete G. Please contact Pete Greenway via email: pr.greenway@icloud.com to arrange purchase and collection. Thank go out to Bryan for organising the purchase of compost and grow bags from a local supplier following the delay in supply from the regular supplier. The main supplier still needs to deliver compost and the butterfly netting. Seed potatoes: there is low stock of Estima and Pentland Javlin. The price of them has been reduced to £2.50 per bag, if they are not sold soon then they will be donated to the Seed Swap Event (Peter G will contact them to advise) or the Scouts who are currently returning their plot back into a productive plot. |
Peter G |
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Shop Rota |
INFORMATION ONLY The Sunday shop remains closed at this time due to Covid-19 rules. Depending on how the Covid-19 Government Rules are lifted in the coming weeks it is hoped the shop can re-open with effect from 23rd May. A review will take place at the next committee meeting. |
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Plots & Plot Letting |
There are currently 27 people on the plot waiting list. There have been a few plots handed back and Rod is now working towards getting these let as soon as possible. A full Plot Inspection Survey will be carried out by the Plot Letting Sub-Committee on the 2nd May and it is expected that 30 day notices will be issued to those plots in poor condition soon after. Plot 88F has been rotavated by Tich. Plot 21F has been sprayed by Pete B and will be rotavated by Tich in due course. |
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Working Party |
N/A |
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Main Gates |
REMINDER: All plot holders are advised to close the gates upon leaving if they are the last person on the site irrespective if there is a car / bike there or not and whatever the time of day. All plot holders must have the gate keys with them when attending their allotment. A gate key can be purchased from the shop costing £4. Please contact Pete Greenway via email: pr.greenway@icloud.com to arrange purchase and collection. Pete B will be purchasing a further supply of main gate keys in due course and will look into obtaining a spare main gate padlock. |
All Plot Holders
Pete B |
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Centre Lane |
This is now officially open. One car at a time please. Plot holders are advised only to enter the centre lane when there are no other cars on it to prevent drivers having to reverse long distances. Plot holders should not park on the lane for more than 10 minutes and is for unloading only. |
All Plot Holders |
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Chinnor Pump |
Stephen is now submitting articles in the Chinnor Pump. If anyone has anything gardening related they would like to see in the Pump please let Stephen know. |
Stephen Colley |
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Allotment Communal Compost Heap Plot 30F |
IMPORTANT: Effective from Sunday 20th December 2020 Plot 30F, the fire mound and compost heap is CLOSED to all Plot Holders. Plot Holders must no longer dump anything on Plot 30F. All plot holders must make their own arrangements for the removal of all weeds, plant vegetation, wood and rubbish by creating their own compost heap if they so wish and taking all rubbish to the local tip. Anyone seen dumping items on Plot 30F will be held responsible and will be told to remove the rubbish accordingly. Following discussions with Alan Brawn and Maureen Dyroff it has been agreed that they will clear the compost heap by end of April. The compost will be shared among their other charitable concerns. Bryan will contact Alan and Maureen to see if they still intend in clearing it. Likewise any plot holders wishing to utilize the compost can help themselves. |
All Plot Holders
Bryan |
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CAGA Website etc... |
Website is now updated with the new rules, last month’s minutes and monthly newsletter. Rod will post all Facebook members towards the CAGA website for reading accordingly. Newsletter response data shows that only between 62% & 77% of them are opened by members and that “click throughs” are very high eg only 28 members opened the attachment regarding the change of rules newsletter. There are over 126 people on the CAGA mailing list so many people are not bothering to read it. Plot holders are encouraged to read all articles in order to keep up to date with allotment matters. Rod will provide Mike with email addresses for all new plot holders so the mailing list can be up dated. |
Rod
Rod |
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Toilet Refurbishment |
It is proposed that the hut toilets will be refurbished as soon as possible in view of Covid-19 lockdown rules are likely to be lifted. The money kindly donated by Chinnor Open Gardens will be used to pay for the renovations. Mike will advise Jackie Gunn of this. |
Mike |
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Allotment Equipment loan & booking system |
A disclaimer form is needed which users sign indicating they understand how to use the equipment. Michelle Strauss Plot 17B who works within the legal profession may be able to formulate an appropriate worded form – Pete G will speak to her to see if she will kindly assist with this. |
Pete G |
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Any other matters |
Thanks go out to Will Drinkwater for strimming the main driveway. |
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No Dog Sign |
CARRIED OVER: Pete B raised the issue of the “No Dogs” sign not being seen when the gates are open. Pete B will consider a suitable size and location for extra signage and report back to the committee accordingly. |
Pete B |
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Replacement Garage Doors |
The new garage doors have now been fitted and look very smart. The committee wish to thank Pete G for donating them and Brian Collier for fitting them. |
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CAGA Annual BBQ |
As CAGA do not possess appropriate Covid compliant means of being to hold this type of gathering it has been decided that there will be no event this year. |
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Orchard Chairs |
The committee would like to thank Pete G, Pete B and Tich for refurbishing the chairs |
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Next meeting will be on Wednesday 19th May 2021 at 7pm via Zoom Digital Conferencing. |