Committee Meeting

Wednesday, August 21, 2019


Minutes of CAGA Meeting on 21st August 2019

Present : Ged Wells, David Shaw,  Diane Troye, Stuart Harding, Frans Lytzen Mike Ibbet, Pete Bowler

 Apologies: Stephen Colley



Minutes of the last meeting were approved. 



Accounts:  In the bank £9,313.51

Payment made for the cost of hut survey of £862



Tomorite is now back in stock.

Shop and garage require sorting out and putting in order. Room needs to be made for the trailer and BBQ’s


Shop Rota

Sunday25th August   –  Pete

Sunday 1st Sept  -  Mike

Sunday 8th Sept  -  Diane & David

Sunday 15th Sept  –  Frans

Sunday  22nd Sept  -  Stephen

Shop duty rota to be placed on the notice board.







Distribution Centre and its’ future

An additional professional asbestos survey has now been carried out and the results will be known shortly.

Upon receipt of this report clearer decisions can then be made on how to proceed

Matter to be reviewed at next meeting


Mike & Stephen


There are 7 people on the waiting list to date.

4 Plot holders have now handed back their plots following failure to maintain them.

2 plots will be let shortly

Frans is to look at clarifying the rules and procedures for operating the waiting list to make decisions made more transparent.






Volunteer Working Party

The driveway hedge was cut on Sunday 18th August. The committee’s thanks go out to everyone who turned up to assist.


Annual BBQ

This took place on Saturday 10th August.  Due to the bad weather conditions the decision was made to hold the event in the D.C.

A big thank you goes out to Ali & friend who did all the cooking and to Ged who worked hard bringing the rest of the event to fruition and everyone else who helped too.  A good night was had by all those who attended.

Thank you letters have been sent to all local businesses who provided prizes for the raffle.


Farmyard Manure

Quote received from Princes Risborough Young Farmers is not economically viable for the Allotments to consider, as the logistics of managing the manures’ distribution to each plot holder would not be workable and could mean making a loss.

There are now bags of Farmyard Manure for sale in the D.C for those interested in smaller quantities.

Should a plot holder require a larger delivery, a contact address & number will be obtained from Princes Risborough Young Farmers so plot holders can contact them direct about a private purchase.  Diane will try and obtain this information.







Annual AGM

This has been booked for Wednesday 9th October at the Village Centre for an 8pm start.

It is agreed that Mike will put together the documentation and Frans will print off all the invite letters with the rest of the committee hand delivering them.

There will be no Potato Order this year as this is no longer financially viable, with losses made last year.

Last year’s AGM minutes will be available on the night but plot holders can access them online at the allotment website in advance of the meeting to keep costs down.

A matter for discussion at the AGM will be whether to allow children at the annual BBQ event. A vote will be taken to assess interest.







 Other Items :  

On going: Proposal made to consider putting a tow hitch on the tractor to enable the trailer (currently housed in the hut) to be better utilised for transporting heavy items around the site eg. Hedge trimmings and branches.

It is agreed to review the use of these items in 6 months time to assess whether they should be sold as there is little point in retaining equipment that is no longer used. 

 Next meeting will be on Wednesday 25th September 2019 at 7pm in the D.C




Review in Sept 2019