Committee Meeting

Wednesday, February 20, 2019


Minutes of CAGA Meeting on 20th February 2019

Present : Ged Wells, Stuart Harding, David Shaw, Pete Bowler, Stephen Colley, Mike Ibbet, Diane Troye, Frans Lytzen




Minutes of the last meeting were approved. 



Accounts:  In the bank £11,186. 

It is expected that a loss will be incurred on all potato orders due to unexpected price increase compared to last year’s prices. Stuart is still awaiting the invoice for payment and will advise the committee once known.   





A seasonal order will be placed very soon by Steve Bowker and Pete Bowler

 Steve & Pete

Shop Rota

Sunday 24th February  –  Ged

Sunday 3rd March  -  Stephen

Sunday 10th March   -  Pete

Sunday 17th March  –  Diane & David

Shop duty rota to be placed on the notice board.






Boundary Fence

A visit has now taken place by an environmental officer from CPC. They have undertaken a check of the whole boundary fence and have concluded that the fence is in need of replacing from Plot 59 up to Plot 82.  This amounts to approx 150 meters of fence.

CPC are now to arrange to get quotes for the cost of replacement and once more is known will be back in touch with CAGA.

A cause of concern is complying with the 1meter clearance rule between the end of a plot up to the boundary fence. Several plots in this area have storage boxes or compost heaps which will require moving and reciting away from the fence line. This is necessary if contractors are going to successfully replace the fence.

It is agreed that the committee will write to the relevant plot holders advising them of what to do once CPC have confirmed they are going ahead with the fence work.

As at 20/02/19 – No further response has been received from Chinnor Parish Council........ to be continued









Distribution Centre and its’ future

Mike & Stephen have been very busy once again and report as follows:-

They are collating all the reports and quotes together and hope to report back in due course for further consideration to meet the 2 scenarios as previously discussed.

If the hut is replaced it will be necessary to apply for planning permission and to comply with Building Regulations.

An electrical report has still to be carried out for the re-wiring the existing hut if this option is to be considered.

A professional asbestos survey is also to be carried out as soon as possible.






Mike & Stephen


Frans has reviewed the waiting list and reports as follows:

4 vacant plots were let last month with a further plot to be let this coming weekend

Plots 13 & 16 have yet to be cleared fully

There are now x3 half size plots and x1 full size plot to let

Frans is to do a revised flyer to go in the March Pump edition advertising the vacant plots.







Plot Clearance Work

Bryan Collins is to be contacted to provide a quote for undertaking the clearance of the worst plots, namely plots 13 & 16B. He has the necessary equipment to successfully return these plots back into working use.

As at 20/02/19 this remains outstanding...... quote awaited




Volunteer Working Party

A big thank you goes out to all those plot holders who braved the weather to carry out the orchard clearance work on the 9th & 10th February. It was especially nice to see some new faces so thank you to them.  Sadly the wood chipper was not as successful as hoped, David is to go back to the hire company to see if a discount can be obtained.

The debris has been moved to plot 30 and will be burned in the coming weeks.

It is proposed to run another volunteer working party as soon as possible to prune back the fruit trees in the orchard. Anyone wishing to learn how to prune fruit trees will find this of particular interest as Robert Davis will be on hand to give his advice.  The date for this will be advertised shortly.











 Other Items :  

Tractor & plough attachment:  The old plough is to be looked at to see if this can be put into service to help clear difficult plots. Both Tich and Oli believe the plough could be put  to work with the tractor.  They will therefore be approached to see if they can achieve this.

Proposal also made to consider putting a tow hitch on the tractor to enable the trailer (currently housed in the hut) to be better utilised for transporting heavy items around the site eg. Hedge trimmings and branches.

It is agreed to review the use of these items in 6 months time to assess whether they should be sold as there is little point in retaining equipment that is no longer used. 

Retirement Party for Tony:  This took place on Saturday 16th February at the Crown pub.  Both Tony and Christine were able to attend and it was nice to see everyone who turned out for the occasion. Our best wishes go out to both Tony and Christine and we all look forward to keeping in touch.

Chinnor Open Gardens Scarecrow Competition:  It is agreed that David will attend their next meeting on the 4th March to discuss the organisation and running of the competition.

Chinnor Flower & Vegetable Show:  It is agreed to look at setting up a tent at the show in order to better advertise the Allotments. Ged is to obtain an application form and submit.

 Next meeting will be on Wednesday 20th March 2019 at 7pm in the D.C

Apologies received in advance from Frans