Committee Meeting

Wednesday, October 7, 2026

 

CHINNOR ALLOTMENT & GARDEN

ASSOCIATION ESTABLISHED 1926

Minutes Committee Meeting: 7th October

Present Margaret Lambert Secretary, Maureen Dyroff Treasurer, Jackie Gunn Plot Letter

Margaret Lambert – rolling Chair

  1. Apologies None
  2. Matters arising from previous minutes; Response from CPC, they would like height for fence to be replaced. Committee to review. Re track at Scout Hut end, Redhill propose filling in where it has subsided. This would seem to be a quick fix and not address the collapsed French drain underneath. Committee to seek further advice and send response to CPC with our concerns and need for a review of whole track.  

Defibrillator has not arrived. ML to chase.                                                                            

  1. Incidents and complaints – None                                                                                                                                                                    
  2. Health and safety / safeguarding a plot holder cut a finger whilst on a work party. Learning – appropriate protective clothing to be worn by volunteers
  3. Correspondence - none
  4. Finance Report.

Current account - £11,294.86. This includes £8,551.84 from the 95 day savings account.

Grants account - £3962.01

Plot deposit account - £3317.59                                                                                                                     

  1. Financial Matters. The 95 day account has now been closed and money transferred to current account. Money to be transferred to a savings account with easier access with NatWest pending a review of banking arrangements. Insurance renewal due at end off year. A lot of time has been spent on reviewing insurers in the past. CPC use Zurich, Zurich and NAS insurance policies to be investigated.                                                                                                                                                
  2. Secretary’s report included the hub stock take and distributing AGM papers       9.                Shop Report – shop sales are up but include plot renewal payments. Garlic and onion sets for autumn planting arrived 4th October. All onions and most of garlic sold. More garlic and onion sets ordered and should arrive for Sunday 11th.
  3. Shop rota; 11/10 ML, MD +? 18/10 MD, JG? MF, MI and SC, 25/10 JG, MD MF, 01/11 ML & JG, 08/11 JG +?, 15/11 ML & JG
  4. Plot letting report – Three plots have been left in the last week, one half plot, just relinquished, is vacant. Thank you to all those who help around the site, whenever they have the time, these include Marina, Pippa, Merlyn and Rod T. I’m sorry if you’ve been missed off the list. Please let us know what you’ve been doing. There have been problems getting renewal letters out but hopefully these have been sorted out and emails should go out tomorrow. JG has arranged for the tractor to be valued. Three work parties were cancelled over the summer due to excessive heat.                                                                                                                   
  5. Working parties – Saturday 24th October. In order to be on top of site maintenance three work parties have been arranged for November. Saturday 7th, Wednesday 18th and Saturday 28th.                 
  6. AGM planning –
  7. Diary of events – feedback, ‘bring and share’ Sunday. this event was very successful a variety of cakes, soup and preserved good available to try and were enjoyed. Next event Mulled wine and mince pies on Sunday 13th December.
  8. Member communication: newsletters, Chinnor Pump
  9. Grant Applications SODC Councillor bid, ML writing application for money towards replacing the roof. Defibrillator, bleed box and stand being delivered by Monday 12th.

AOB      - Encourage people to read the proposal and complete the tractor referendum

Track closure – end of October at the latest, earlier if the weather is very wet.                         Website needs reviewing and information updating.                                                                                   Committee to investigate becoming a co-operative, NAS can assist with this process and it removes the liability from individual committee members.

                                                                                                               

Next Meeting Dates-

Meeting to finalise AGM arrangements 28th October 6pm at the Growing Hub tbc

Committee meeting 18th November 6.45 at the Growing Hub (subject to weather)